1. Presentation Format

• Duration: Each oral presentation is allocated [insert time, e.g., 8 minutes],followed by [e.g., 2 minutes] for Q&A.
• Strict Time Limit: Please adhere to your allotted time. A timer or bell may be used to signal time limits.
• Language: All presentations must be delivered in English (unless otherwise specified by the conference).

2. Slide Preparation

• Format: PowerPoint (.ppt/.pptx) or PDF; aspect ratio 16:9 preferred.
• Fonts: Use standard fonts (e.g., Arial, Calibri, Times New Roman) to avoid compatibility issues.
• Design:
  • Minimal text per slide - aim for clarity.
  • Use high-quality images and diagrams.
  • Graphs and charts should be legible from a distance.
• Video Content:
  • Must be embedded in the presentation file (not linked).
  • Ensure video files play correctly and are in standard formats (.mp4, .avi).
  • No auto-play; cue the video yourself.

3. Clinical Content Requirements

• Patient Privacy:
  • Remove all patient identifiers from images and videos.
  • Explicit, written consent must be obtained for any identifiable patient photos or videos.
• Ethical Standards:
  • Presentations must follow ethical research and surgical practices.
  • Disclose conflicts of interest and funding sources at the beginning or end of the talk.

3. Presenter Responsibilities

• Check-in:
  • Arrive at least 30-60 minutes before your session begins.
  • Check in at the Speaker Ready Room to upload and test your presentation.
  • You may not be allowed to use personal laptops unless pre-approved.
• Backup:
  • Bring a backup copy of your presentation on a USB drive.
  • Consider uploading to the cloud or emailing it to yourself as a backup.
• Session Participation:
  • Be present for the entire session in which you are speaking.
  • Engage in the Q&A and be respectful of other speakers.

1. General Overview

• E-posters replace traditional paper posters with digital displays.
• All accepted e-posters will be displayed on large touchscreens at the conference venue and/or through a virtual platform, if applicable.
• Presenters are expected to be available during designated viewing or discussion times to interact with attendees.

2. E-Poster Format & Submission

File Format

• Accepted formats: PowerPoint (.pptx) or PDF
• Single slide preferred (if not otherwise specified)
• Landscape orientation (16:9 aspect ratio)

File Size

• Maximum file size: [usually 5-15 MB]
• Embedded videos (if allowed) must not exceed [e.g., 1-2 minutes] in total

Submission Deadline

• Submit your e-poster via the official online portal
• Late submissions may not be included in the display.

3. Content & Design Guidelines

Structure

• Title
• Authors and affiliations
• Background
• Objectives
• Methods
• Results
• Conclusion
• References / Acknowledgements (if needed)

• Design Tips

• Use legible fonts (minimum 24 pt for body text, 36 pt for headings)
• Use high-resolution images, diagrams, and clinical photos
• Avoid clutter — emphasize visuals over text
• Maintain professional color schemes (avoid overly bright colors)

4. Ethical Standards

• Patient Confidentiality: Remove all patient identifiers. Use only anonymized or consented images.
• Informed Consent: Required for any identifiable photos or clinical content.
• Conflict of Interest Disclosure: Must be clearly stated on the poster.
• Research Ethics: All studies must adhere to institutional and international research ethics standards.

5. Presenter Responsibilities

• Availability:
  You are expected to be present at your e-poster station (or logged in, if virtual) during your assigned session time for interaction and Q&A.
• Presentation:
  • Prepare a 2-3 minute summary of your e-poster.
  • Be ready to answer questions from attendees, moderators, or judges.
• Dress Code:
  Professional attire (clinical or business).

6. Judging & Awards (If Applicable)

• Some e-posters may be selected for live judging or a rapid-fire presentation.
• Be prepared to give a brief oral summary (2-3 minutes).
• Awards will be announced during the closing or award ceremony.

7. Technical Support

• Check-in at the speaker desk on arrival to confirm your poster is correctly displayed.
• If participating virtually, test your internet connection, microphone, and screen sharing features in advance.
• For video content, ensure it is embedded, not hyperlinked.

8. Certificate & CME Credits

• Presenters will receive a certificate of presentation (digital or printed).
• Attending and participating in your assigned session may be required to earn CME credit.

1. Overview

• The Best Paper Session is a high-profile scientific event showcasing the top-rated abstracts.
• Presenters are evaluated by a panel of judges based on scientific merit, presentation quality, originality, and clinical impact.
• Winning papers may be eligible for awards, certificates, or publication opportunities.

2. Presentation Format

• Time Allotment:
  • [Usually 6-10 minutes] for presentation
  • 2-3 minutes for Q&A
    (Exact time will be communicated by organizers.)
• Strict time limitswill be enforced. Exceeding time may negatively affect scoring.
• Language:All presentations must be in English.

3. Presentation Content Guidelines Must Include:

• Title & Authors
• Introduction: Clinical relevance and background
• Study Objective / Hypothesis
• Methods: Concise but clear (e.g., design, sample size, techniques)
• Results: Key data, statistical analysis, clinical images where applicable
• Discussion: Interpretation, comparison with literature
• Conclusion: Impact, relevance, or innovation

originality, innovation, and clinical applicability in plastic surgery.

4. Slide Design Tips

• Format: PowerPoint (.ppt/.pptx) or PDF; 16:9 aspect ratio.
• Clarity: Use high-resolution visuals, graphs, and before/after photos.
• Font: Minimum 24 pt for text, 36 pt for headings.
• Slide Limit: Aim for ~1 slide per minute of speaking time (keep to 6-10 slides).
• No clutter: One key idea per slide.
• Embed videos if showing surgical footage; test functionality before your session.

5. Ethical & Scientific Standards

• Patient confidentiality:
  No names, ID numbers, or identifiable information. Written consent must be obtained for all patient images or videos.
• Conflict of Interest:
  Must be disclosed on one of the slides (beginning or end).
• Scientific Integrity:
  Data must be accurate, and the research should comply with institutional ethics and IRB standards.

6. Presenter Expectations

• Arrive early: Check in at the Speaker Ready Room at least 1 hour before your session.
• Rehearse: Be prepared to present clearly and confidently.
• Engage: Expect questions from judges and audience; answer succinctly and professionally.
• Dress code: Business or professional clinical attire.

7. Judging Criteria

Your presentation may be judged on:

Criteria	Weight (%)
Scientific quality and originality	30%
Clarity and structure of presentation	20%
Clinical relevance and impact	20%
Visual presentation (slides/media)	15%
Q&A handling and engagement	15%

8. Awards & Recognition

• Award winners will be announced during the Awards or Closing Ceremony.
• Presenters may receive:
  • Certificate of Best Paper
  • Cash prize or sponsorship
  • Opportunity for journal publication (in affiliated plastic surgery journal, if applicable)

Final Presenter Checklist

Task	Completed
Presentation designed within time limit	☐
Slides submitted by deadline	☐
Conflict of interest disclosed	☐
Patient images anonymized/consented	☐
Backup file (USB/cloud) ready	☐
Prepared for potential questions from judges	☐